Quote or invoice?
A quote is an estimate (valid-until date). An invoice requests payment (due date).
Your business & your client
Your logo stays in this browser only — it is never uploaded anywhere.
Work performed
Mark each line as Labor or Materials. The invoice shows both subtotals — and Florida taxes them differently depending on the job type above.
Done? Print it.
Print → "Save as PDF" in your browser's print dialog. The preview on the right is exactly what prints.
Share links carry the document contents (not your logo) in the URL — handy for sending a quote to a client to review. Logos stay on your device only.
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What contractors buy next
Sending invoices is step one. The tools below are what growing contractors adopt next — bookkeeping, insurance, and job management. We researched each one for fit; picks are editorial, not pay-to-rank.
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Contractor invoice FAQs
Quote vs. invoice — what's the difference?
A quote is a fixed-price estimate with an expiry ("valid until") date — it tells the client what the job will cost before they commit. An invoice is a bill for work done or agreed, with a due date. Send the quote first, get it signed, then invoice against it. BuildBill does both.
Do Florida contractors charge sales tax on labor?
It depends on the job. Florida treats real property improvements (work permanently built into the structure — roofing, remodels, plumbing rough-in) under its "contractor as consumer" rule: you pay sales tax when you buy the materials, and you do not charge the customer sales tax — not on materials, not on labor. But when you sell and install tangible personal property (movable items that don't become fixtures — freestanding appliances, portable equipment), the full price to the customer, including installation labor, is generally taxable. BuildBill's two job modes follow this split. This is a plain-language summary, not tax advice — verify with your CPA or the Florida DOR before you file or bill.
Why split labor and materials on my invoice?
Three reasons: (1) clients trust itemized invoices more and dispute them less; (2) Florida's sales-tax rules hinge on what's labor vs. what's materials; and (3) your bookkeeper/CPA needs the split to keep your books clean at tax time. One combined "lump sum" line hides all three.
Should I put my Florida license number on the invoice?
If you're a licensed Florida contractor, generally yes — Florida requires licensed contractors to include their license number on contracts and advertising, and an invoice tied to a contract is part of that paper trail. BuildBill has a dedicated license # field that prints in your business header. (Trade-specific rules vary; confirm with the FL DBPR for your license type.)
How do I get paid faster as a contractor?
Invoice the same day the work is done, show a clear due date and a balance-due line, take a deposit on larger jobs, and list how you accept payment (check, card, bank transfer) right in the terms. Contractors who invoice within 24 hours report meaningfully faster payment — BuildBill's print-to-PDF flow is built for that.
Is this invoice generator really free? What's the catch?
Yes — free, no account, no watermark. Your data never leaves your browser (your logo isn't even uploaded). The site is supported by clearly-labeled affiliate links in the recommendations section below the tool, which you can ignore completely and still use everything.